E-Documents & E-Signatures for HR

Make HR Paperwork a Breeze—from Contracts to Policy Acknowledgments

From offer letters and employment agreements to routine policy updates, E-Documents & E-Signatures keep your HR documentation process digital and efficient. Auto-populate forms using employee data, send them out for signatures, and store everything in the employee record—no printing or scanning required.

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Key Highlights

Auto-Filled Templates

Create standard HR documents—offer letters, NDAs, etc.—that merge fields (e.g., employee name, salary, start date).

Built-In E-Signing

Employees or new hires sign electronically on any device, with a secure timestamped record.

Centralized Archive

Every signed doc links back to the employee profile or relevant HR entity, maintaining a complete file.

Workflows for Document Cycles

Kick off reminders if an employee hasn’t signed, or route final signed docs to managers for approval

Compliance & Versioning

Keep track of older versions of policies or contracts. Know exactly who signed what and when.

Why It Matters

Speed Up HR Processes

Eliminate back-and-forth scanning or emailing. Completed docs are instantly stored in one location.

Enhance Employee Experience

New hires or existing staff can finalize forms in minutes, from anywhere.

Legal & Audit Readiness

Digital signatures and version history provide a clear, verifiable audit trail.

Real-World Use Cases

Offer Letter Automation

Generate an offer letter with the candidate’s details already filled in. They e-sign, and the system updates their new hire record.

Policy Rollouts

HR issues a new health and safety policy. Each employee e-signs a form acknowledging receipt—records update instantly.

Performance Improvement Plans

Employees or managers sign performance agreements. Each step is tracked, ensuring transparency and accountability.

Ready to digitize your HR docs and signatures? Request a Demo or Contact Our HR Team today.

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