Smart Permissions Management

Safeguard Employee Data at Every Level—Seamlessly

HR departments handle highly sensitive employee information—from personal data to performance reviews. Origami’s Smart Permissions Management ensures every user (HR managers, line managers, finance, etc.) sees only what they’re authorized to see. Define granular access at the entity, field group, or individual field level—perfect for balancing privacy, legal compliance, and operational efficiency.

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Key Highlights

Tiered Access Control

Set viewing or editing privileges at the entire ‘Employee Profile’ or specific fields (e.g., salary, performance notes).

Role-Based & Group Permissions

Assign line managers, recruiters, or HR admins to user groups with precisely defined data privileges.

Assignment-Based Access

When a manager is assigned an employee’s record, they gain appropriate privileges (e.g., performance reviews) without exposing unrelated records.

Legal & Compliance

Lock down personal info (like national ID or bank details) to meet data protection regulations (GDPR, HIPAA, etc.).

Audit & Tracking

Every record view or edit is logged, giving HR leaders clear visibility over who accessed sensitive data.

Why It Matters

Protect Confidential Data

Maintain trust and regulatory compliance by ensuring only authorized personnel can see sensitive info.

Simplify HR Onboarding

As new HR users join or existing staff transition to new roles, group-based permissions reduce manual overhead.

Scale Securely

Expand HR operations across locations or departments without compromising data security.

Real-World Use Cases

Salary Confidentiality

Only HR admins and finance see salary fields; direct managers have limited visibility (e.g., performance or PTO data).

Recruitment Privacy

Sensitive notes on candidates are restricted to the recruiting team; other HR staff can see only final statuses, not personal details.

Regional Permissions

For a multinational organization, local HR teams see relevant data for their region, while HQ has a global view.

Ready to protect and streamline your HR data? Request a Demo or Contact Us to explore Smart Permissions Management.

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